Administrative Coordinator


The Administrative Coordinator will play a critical role in supporting leading-edge research at Balance CBD in San Francisco, CA. This is the home to Balance CBD’s hemp and genetics research, and includes a 10,000 square foot laboratory and office space. It will have a staff of around 15 people including researchers, technicians, and operations support staff. The Administrative Coordinator will report to the General Manager.

Duties & Responsibilities

  • Running the front desk, answering general phone calls, monitoring the security system during regular work houses, receiving deliveries, and greeting visitors
  • Procuring supplies and equipment, working closely with the Greenhouse Manager and research staff; scheduling shipments around research projects
  • Assisting in maintaining a safe work environment that is compliant with FDA regulations and Balance CBD security requirements
  • Assisting with IT/IS requirements for staff such as ordering new or replacement equipment
  • Arranging accommodation and travel for staff and visitors to Balance CBD, staff lunches, and special events
  • Ensuring meeting rooms, kitchens, and communal spaces are tidy and well-stocked
  • Preparing reports, memos, and documents as required
  • Processing incoming and outgoing mail, manually or electronically
  • Maintaining electronic and back up filing systems as well as records management and related procedures
  • Managing calendars, meetings, expenses, and appointments
  • Other administrative or research support duties as required

Skills & Qualifications

  • A minimum of 3 years of experience in an administrative role
  • Certificate or college diploma in administration or another related field is considered an asset
  • Strong technical skills, adept with MS Office; experience with Adobe design software an asset
  • General familiarity with science and technology is considered an asset
  • Excellent social skills; welcoming, attentive, and helpful
  • Proactive, ‘get things done’ attitude; understands and anticipates the needs of research staff; supportive of a team approach
  • Effective communication with team members and external stakeholders
  • Strong organizational skills, ability to prioritize work, attention to detail
  • Ability to track and report on research projects
  • Must meet timelines for third parties, intra-company transfers, and experimental deadlines
  • Excellent English written and verbal communication skills
  • Willing to relocate to the San Francisco if needed
  • Must be legally able to work in the United States

We would like to thank all applicants for their interest but only those selected for an interview will be contacted.

Balance CBD is an Equal Opportunity Employer.

Job Category: Administration
Job Type: Full Time
Job Location: San Francisco

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